On November 12, 2020, at 6:00 pm (PDT), the American Legion Yacht Club will be holding its annual election meeting.

Because of the current California pandemic restrictions on gatherings, our meeting, as has been the case for several months now, will need to be held via Zoom. Of course, this also means that we will be unable to hold the election in the same manner as we have done in the past. Fortunately, our membership management software has provided us with an online voting solution. Here’s how it will work:

• Just as a reminder, that while the meeting itself is open to all, according to our Bylaws, only those Flag Members who are in attendance at the November meeting are authorized to vote.

IMPORTANT: You must register for the meeting in order to receive the Zoom meeting link as well as be able to vote!

• The day prior to the meeting, November 11, those Members who are registered will receive a Zoom meeting link.
  
• During the meeting on November 12, we will be calling roll and checking in Members. This is necessary to be able to provide the Flag Members with a ballot.
  
• There will be a call for nominations from the floor and following that, we will provide an opportunity for candidates in contested positions to give a 3-minute speech.
  
• Once all business is concluded, the Commodore will temporarily adjourn the meeting to provide for the balloting process and the approximate time for the meeting to reconvene will be announced.
  
• Approximately ten to fifteen minutes following the adjournment, an email will be sent to each Flag Member who attended the meeting. That email will contain a link to the online balloting site.
  
• • The online ballot is completely anonymous. No one will be able to see how you voted.
  • The system will also preclude anyone from voting more than once.

• We will be allowing 1 ½ hours for balloting at which time the meeting will reconvene, and the election results announced.
  
• The election results will also be published on the ALYC website.
  
• During the balloting process, we will be manning a ‘Help Desk’ to aid anyone who needs assistance while voting. A phone number will be included in the email with the balloting link.
  
• During the adjournment, the Zoom meeting will be kept open for anyone with questions or needing assistance. For those Members who wish to terminate the Zoom meeting on their device, you will be able to log back in at anytime using the link provided to you on November 11.
  
• At 5:00 pm (PDT) on November 12, we will open the Zoom meeting for anyone who wishes to test out the voting process. We will have people standing by to send you a test ballot so you will be able to see how the system works as well as test your access.
  

If you have any questions prior to the meeting, please contact any of the following:

• Jim Updike – jeusail@gmail.com
  
• Mike Berdine – support@alyc.com
  
• Clover Hodgson – communications@alyc.com